Invoice

Invoice's Database

UI Name	Database	Type	Remarks	Important
Debtor	debtorCode	String	Debtor must match existing debtor code, and they must be active state. E.g.: 400-A001
Invoice No	docNo	String	Avoid using the same Invoice No to prevent overwrite. E.g.: INV00001
Date	docDate	String	E.g.: 2024-11-27T00:00:00+08:00
Sales Location	salesLocation	String	Must have existing Sales Location in the accounting system. E.g.: HQ
Credit Term	displayTerm	String	Credit Term must match the same in the accounting system E.g.: C.O.D.
Description	Description	String	E.g.: INVOICE	Limit 80 Characters Max
Inclusive?	inclusiveTax	Boolean	E.g.: False
Rate	currencyRate	Decimal	E.g.: 1.234
Table Item	details	Array	Refer below

Invoice's Table Item

UI Name	Database	Type	Remarks
Item Code	itemCode	String	E.g.: A001
Acc. No.	accNo	String	E.g.: 500-0123
Description	description	String	E.g.: PRODUCT - CL14
D/O Number	ourDONo	String	E.g.: DO-123-456
UOM	uom	String	E.g.: UNIT
Location	location	String	Must have existing Location in the accounting system. E.g.: HQ
Qty	qty	Decimal	Value must be number, and value cannot be negative. E.g.: 10.0
Unit Price	unitPrice	Decimal	Value must be number, and value cannot be negative. E.g.: 10.0

Additional

Name	field	Type	Remarks
Cancelled	cancelled	Boolean	Pass true to void the Invoice
Draft	draft	Boolean	Pass true to allow Invoice Save as Draft . (invoice will not be finalized).
Submit E-Invoice	submitEInvoice	Boolean	Pass true to check on the Submit e-Invoice?

Invoice's Sample Code

Remember to change to the correct field before proceeding to run ANY script.

Logic Script

To find {fieldName}, you are required to have access to Alpha or use Network in Developer Tools [F12].

import clr
clr.AddReference("Newtonsoft.Json")
clr.AddReference("System.Net")
clr.AddReference("System.IO")

from System.Text import *
from Newtonsoft.Json import *
from Newtonsoft.Json.Linq import *
from System import *

clr.AddReference("System.Drawing")
from System.Drawing import Bitmap, Image
from System.Drawing.Imaging import ImageFormat
from System.IO import MemoryStream, StreamWriter
from System.Net import WebClient
import binascii
from System import BitConverter

# search
documentList = Module("{YOUR-MODULE-NAME}").findAll(
    {
        "Audit.UpdatedDate": {"$gt": Inputs["lastSync"]},
        "Audit.UpdatedBy": {"$ne": "External"},
        'Dynamic.Extension.{fieldName}': {'$in': [None, '']}, #Error Message
        "Dynamic.Extension.{fieldName}": {"$eq" : None }, #E-Invoice Validated Date
        "Dynamic.Extension.{fieldName}": {"$ne": None}, #Business logic
    }
)
debug("documentList", documentList)

resultList = []

def prepareRow(x):
    row = JObject()
    row["itemCode"] = x["{YOUR-ITEM-CODE}"]
    row["accNo"] = x["{YOUR-ACC-NO}"]
    row["description"] = x["{YOUR-DESCRIPTION}"].ToString()
    row["ourDONo"] = x["{YOUR-DO-NO}"]
    row["uom"] = x["{YOUR-UOM}"]
    row["location"] = x["{YOUR-LOCATION}"]
    row["qty"] = x["{YOUR-QTY}"]
    row["unitPrice"] = x["{YOUR-UNIT-PRICE}"] * x["{YOUR-EXCHANGE-RATE}"]
    return row


def preparePayload(data):
    payloadData = JObject()
    payloadData["type"] = "ARInvoice"
    payloadData["payload"] = JObject()

    payloadData["cancelled"] = data["{IS-YOUR-DOC-CANCELLED}"]
    payloadData["draft"] = True
    payloadData["payload"]["submitEInvoice"] = True

    payloadData["payload"]["debtorCode"] = data["{YOUR-DEBTOR-CODE}"]

    # payloadData["payload"]["docNo"] = None if data['{YOUR-DOC-NO}'] == "" or data['{YOUR-DOC-NO}'] is None else data['{YOUR-DOC-NO}']
    payloadData["payload"]["docNo"] = data.DocumentId

    payloadData["payload"]["docDate"] = data["{YOUR-DOC-DATE}"]
    payloadData["payload"]["salesLocation"] = data["{YOUR-SALES-LOCATION}"]
    payloadData["payload"]["displayTerm"] = data["{YOUR-CREDIT-TERM}"]
    payloadData["payload"]["description"] = "INVOICE"
        #EInovoice start date
        #if data['Invoice Date'] > DateTime(2025, 7, 1):
        #payloadData["draft"] = True
        #if data['E-Invoice Validated Date'] is not None:
        #    payloadData["draft"] = False
    
    # if have invoice type as Tax Invoice(submit EInvoice) or Disbursement Invoice(local)
    #   if data['Invoice Type'] != 'Disbursement Invoice':
    #        payloadData["payload"]["submitEInvoice"] = True
    #   else:
    #       payloadData["payload"]["submitEInvoice"] = False

    payloadData["payload"]["details"] = JArray.FromObject(
        data["{YOUR-TABLE}"].Select(lambda x: prepareRow(x))
    )

    payloadData["LastModified"] = data.UpdatedDate
    return payloadData


# end of added
for entry in documentList:
    payloadData = preparePayload(entry)
    if (
        payloadData["payload"]["debtorCode"] != None
        and payloadData["payload"]["debtorCode"] != ""
    ):
        resultList.append(payloadData)
    # debug('payloadData', payloadData)


# debug('done', resultList)
outputs["results"] = JArray.FromObject(resultList)
debug("result", resultList)

Extras